Group coordinator tasks
The group coordinator is responsible for running the groups. The
group coordinator may not be a first year student.
If you are a group coordinator you have the following responsibilities
during each semester:
Before the first session of the semester
- Contact the group members (e.g., via the email address assigned to
your group through the group selection web site) and the faculty
mentor and find a day of the week and time that all group members are
available.
- Enter the day of week and the time on the group web site
(login -> choose correct semester -> group membership -> modify group).
- Reserve a room either through the program administrator
or through a faculty member or
her/his administrative assistant.
- Enter the room on the group web site
(login -> choose correct semester -> group membership -> modify group).
- Have the person (administrative assistant or faculty member) who
reserved the room send
me an email to
confirm the room and time.
- It is recommended to update the group description on the web site
according to what the group members decide what they want to do.
- Make a timetable of who presents when if you choose to assign dates
in your group.
Before each meeting of the group
- Inform all group members of any papers that are underlying the
discussion at the meeting by email well before the meeting.
- Print an attendance record sheet for your group
(login -> choose correct semester -> group membership -> sign-up sheet).
Enter the session number on the sheet (the how manieth time in the
semester the meeting is).
- It is recommended that the group description be updated to reflect
a short description of what the next session will be about in case
somebody from a different group is interested in coming
(login -> choose correct semester -> group membership -> modify group).
Note, that you can use any HTML command in the text, especially
<A HREF="your_url_here">Text<A> in order to include links
to other web pages of interest.
After each meeting of the group
- Sign the completed attendance record sheet.
- Send the completed attendance record sheet to Lakisha Mays.